Basic COSIS Program Actions.

TM 38-400/NAVSUP PUB 572/AFMAN 23-210 MCO 4450.14/DLAM 4145.12

3-43. Guidelines for Systematic Inspection of

b. Where the stocks of one DOD Component are

Material in Storage.

stored in a facility of another DOD Component, the

a. Cyclic inspection. Inspection of material in

Component operating the facility is responsible for

storage is an extremely important step in the evaluation

accomplishing the care of supplies in the manner

of material quality. Its purpose and objectives are

established by the owning Service or agency or in

directly related to a COSIS program.

In many

accordance with existing cross-service agreements.

instances, long periods of time elapse from the time of

receipt of material by the storage activity until ultimate

3-42. Basic COSIS Program Actions.

issue/shipment to the user. During this interim period,

a. Performance of scheduled inspection actions on

stored material must be systematically inspected to

material in storage.

detect condition, degradation, corrosion, damage, and

b. Performance of required exercising actions.

other deficiencies caused by improper storage methods,

c. Proper identification of items.

extended periods of storage, or by the inherent

d. Determination of adequacy of storage

deterioration characteristics of the material. Minor

environment, preservation, packing, and marking.

deficiencies must be detected before they become of

major significance, thus providing for corrective actions

e. Accurate determination of item condition and

before the material becomes unserviceable or unusable.

posting of this condition to record.

In this regard, a program of cyclic inspection identifies

f. Prevention of all forms of deterioration that will

those stocks which require corrective preservation and

adversely affect the end use of required items.

packing to assure that material is maintained in a

g. Restoration of required items to a serviceable

serviceable condition and identifies those assets which

condition for issue.

require condition reclassification to a lesser degree of

h. Detection of fungi, mildew, spoilage, insect

serviceability.

infestation, and/or rodent, or other pest damage to

b. Effective and efficient execution of the cyclic

stocks; prescription or administration of treatment; and

inspection system requirements. This will assure that

determination that adequate preventive and corrective

(1) Stored material is inspected at intervals

measures are taken (see sec D, this chap).

indicated by the assigned shelf-life code, inspection

i. Inspection of shelf-life items and assignment of

frequency code, or type of storage afforded the material.

condition codes in accordance with DODI 4140.27,

(2) Quantitative data generated by the cyclic

Identification, Control, and Utilization of Shelf-Life

inspection

system

are

thoroughly

analyzed,

Items.

summarized, and furnished periodically to management

Note. The term shelf-life does not

to assist in the elimination of causes for deficiencies.

apply to class V items.

c. DD Form 1225 (Storage Quality Control Report).

This Form will be used for recording visual and

j. Assuring that all applicable elements are

dimensional inspection results, unless a specialized

informed of any unsatisfactory conditions found to exist

report is required or the military services have

in stocks; the reasons therefore; corrective actions

prescribed a detailed form for this purpose. When

required and taken; any pertinent data which can be

testing is required, DD Form 1222 (Request for and

used to improve the item and its care; and the

Results of Tests) will be used by the requesting and

packaging and/or storage environment considered to be

testing facility, as appropriate, for initiation of the form

best suited for its continued storage.

and recording test results. DD Form 1225 will be used

k. Recommending to the applicable DOD

to report inspection results unless a summary report,

Component, basic changes in serviceability standards or

satisfactory for the purpose, has been established. For

adaptations to local conditions such as storage

certain supplies such as subsistence, the requirement

environment or availability of specialized testing

for reporting voluminous quality data makes it essential

capacity not normally found in storage installations. For

that a summary report be used. When a summary

example, quality analysis may indicate the need for

report is used, DD Form 1225 will be used only for

adjusting the frequency of inspection, changing the

reporting quality deficiencies. When DD Forms 1222

preservation procedures, or for revision of Acceptable

Quality Levels or defect classifications.

3-32