Receipt Documents.

TM 38-400/NAVSUP PUB 572/AFMAN 23-210 MCO 4450.14/DLAM 4145.12

3-6.

Receipt Documents.

(e.g., subsistence, batteries, film, etc.) requires date

a. Control. The control of receipt documents is

marking(s) as specified in MIL-STD-129 to aid in FIFO

basic to effective receiving operations. It is essential

issue. Any markings on containers not applicable to the

that controls provide appropriate measures to avoid

present material will be obliterated.

confusion in document handling and also provide timely

c. Small items of retail stock may be identified by

status information. Such controls can be established

marking the bin or shelf where the item is stored.

through the use of document registers, a file of

However, one item in each bin or shelf may be marked

document suspense copies, or by use of microfilming

as a sample to assure positive identification of stock

techniques. Manual or computer methods may be used

therein. The sample unit should not be issued except

to develop and maintain the control system. A daily

when quantity of items has been depleted to a point

review of file makeup will be made to assess delays in

where issue is required.

the processing of receipts. The control system may be

expanded to serve as a proof of storage tool or as a

3-8.

Moving Supplies to Storage.

base for quality control samples on receipt actions. The

specific type and extent of control will be determined by

a. Movement of supplies to storage is a

the appropriate service or agency.

continuation of the unloading and receipt processing

b. Processing. The flow of documents in the

actions. The material movement should be made by the

receipt processing cycle will vary, depending on the type

most expeditious and economical means available.

of receipt and the location of activities involved in the

Matters for consideration include the selection of

receipt actions.

equipment to be used, the type of supplies to be moved,

Copies of the document or information extracted

and the distance of the storage area from the carrier or

from the documents are used for inquiries to the locator

receiving area. Where conveyor or in-floor tow systems

file and for updating the various accounting records

are not available, a forklift truck is generally used for

associated with material receipts.

short distance movements (less than 400 ft each way); a

tractor-trailer train (possibly electronically guided) or

3-7.

Marking of Material for Storage.

straddle trucks for larger distances (over 400 ft); or

automotive equipment for certain conditions such as

difficult terrain or excessive weight of material. The

a. Material properly marked prior to movement to

latter equipment may be radio controlled intra-

storage will result in more accurate stock accounting,

installation transport vehicle. See section C of this

more accurate issues, and easier inventory actions. The

chapter for location control of material movement.

procurement of bar coded material can also aid

inventory accuracy.

b. Repacking operations should be integrated with

overall movement actions to reduce handling. In other

b. All material or its container (excluding small

words, the material should be routed through the

items of retail stock) must be marked in accordance with

appropriate processing actions prior to final storage.

MILSTD-129, Marking for Shipment and Storage.

Material which deteriorates in storage

Section II. Shipping

3-9.

General.

b. The term "shipping" in its broad application

a. This section provides guidelines in shipping

covers many functions and tasks. When "shipping" is

operations as they pertain to storage functions.

related to wholesale storage operation, it encompasses

Primarily, the guidelines deal with selection and

the actions necessary to delivery material to the carrier

movement of material through the supply operations

for movement to a consignee.

Its effectiveness

and subsequent delivery to the transportation officer for

depends upon accurate recording of receipts, proper

outloading. Specific shipping instructions are found in

storage, and correct marking of material.

DOD 4500.32-R (Military Standard Transportation and

c. The application of the principles of efficient

Movement Procedures (MILSTAMP)). In addition to the

shipping practices can alleviate unnecessary strain on

provisions of this section, the procedures and controls,

transport facilities and provide more efficient and

prescribed in Section VIII of this chapter, will be applied

economical handling and movement of DOD cargo.

to shipments of classified, pilferable, and sensitive

items, including small arms.

3-14