Checking Incoming Material.

TM 38-400/NAVSUP PUB 572/AFMAN 23-210 MCO 4450.14/DLAM 4145.12

3-5.

Checking Incoming Material.

should be made for the reporting of items and packaging

a. Tallying incoming material. Accurate checking

discrepancies, as defined in AR 735-11-2/DLAR

for the number of containers and apparent damage to

4140.55/NAVMATINST 4355.73/ AFR 400-54/MCO

material is a basic receiving action. Material should be

4430.3. A SF 361 (Transportation Discrepancy Report)

tallied concurrently with the unloading operation. The

will be prepared to report over, short, astray, damaged

inbound receipt document is generally used as the tally

freight, or other types of transportation discrepancies, as

record. Bar code equipment used at this point can

defined in AR 55-38/NAVSUPINST 4610.33/AFR 75-

enhance accuracy (see sec V, para 3-36). When such

18/MCO P4610.19/DLAR4500.15. Photographs

are

equipment is not available, a blank copy of the receipt

extremely valuable and should be used when details of

document may be used to record and tally. When a

the discrepancy cannot be adequately explained or can

blank copy is used for record and tally purposes, all

be more fully supported by such documentation.

available information pertaining to the receipt will be

Additional inspection will be performed at the discretion

inserted in the appropriate portions of the form. The

of the service/agency concerned.

tally count may be made by lining through the numbers

(2) The inspection-at-destination directives of

around the border of the inbound document and circling

the military services dictate whether a complete or a

the number of missing packages; or it may be

sample inspection is required.

accomplished by the stroke tally method or by the

(3) If the point of acceptance is at source,

recording of container quantities using the reverse side

exterior containers (except for classified items and small

of the document as a worksheet. The quantity of

arms) need not be opened unless there is evidence of

supplies actually unloaded and accounted for must be

tampering, damage during transit, or other indications

reported as received. In many instances, full truck and

that warrant such action. Classified items and small

freight car shipments of items packed in uniform

arms will require a 100 percent verification of quantity

quantities may be checked by the pallet load as they are

received by opening containers and physically viewing

removed from the conveyance.

This method of

container contents (see sec VIII of this chap). Similarly,

checking is particularly advantageous for all unloading

sealed inner containers need not be opened unless

operations where the unit load method has been used by

there is a justifiable reason.

the shipping activity.

(4) Repackaging and marking of receipts may

b. Inspecting supplies.

be necessary if they are received in damaged

(1) Once unloading has begun, damaged

containers or in containers unsuitable for proper storage.

containers should be set aside for examination by

Opening and repacking may also be required if there is

technically qualified personnel. In addition to these

any question concerning the contents of the container.

inspections, an SF 364 (Report of Discrepancy)

3-6