Chapter 3. MAINTENANCE AND USE-TO-USE REDISTRIBUTION

TM 38-260

CHAPTER 3

MAINTENANCE AND USE-TO-USE REDISTRIBUTION

Section I. GENERAL SHUTDOWN MAINTENANCE PROCEDURES

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General

a. Purpose. The purpose of the procedures listed herein is to provide guidance in establishing a more uniform

policy relative to contractual shut down maintenance of industrial plant equipment (IPE).

b. Federal Acquisition Regulation. Federal Acquisition Regulation (FAR) 52.245-7(h) sets forth binding

contractual requirements relative to preventive maintenance of Government property in the possession or control of

contractors and industrial vendors. Under this clause are provisions for packaging IPE that will not be used for over 18

months. IPE includes accessories and special tools furnished with the item of IPE but not regularly used with the

machine. Contractors and vendors also have the responsibility to repair, clean, dry, preserve, pack, and ship IPE for

reuse. All shutdown cleaning, drying, preservation and packing shall be the responsibility of the contractor or vendor as

identified in the contract.

c. Interim storage. When metal working machinery and related plant equipment is designated for storage

following the end of production, the time element between shutdown and processing for long term storage is referred to

as interim storage.

(1) During the interim storage period, grit, grease, fingerprints, and other acid and alkali residue may

cause considerable damage to critical functions or to close tolerance surfaces. These residues form a coating or

crystallized sediment.

(2) Once this coating or sediment has formed, considerable disassembly may be required to accomplish

its removal and the removal of resultant corrosion. Therefore, it is paramount that established shutdown procedures be

followed.

d. Rebuild. When IPE is being shipped to a rebuild facility for rebuild, the shipping activity or owning activity

will process the equipment only to the extent necessary to ensure that the item reaches it's destination without

deterioration or damage. In addition, the processing used to protect the item will do so for a minimum of 60 days. The

receiving activity shall certify that the preliminary rebuild activities of cleaning will be initiated within 60 days or that

equipment will be stored in a dehumidified environment. If the time to initiate the rebuild process exceeds 60 days, the

item shall be processed by the rebuild facility in accordance with the interim preservation procedures specified in this

manual.

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